A busy mortgage office is looking for an office assistant.
Location: Queens Blvd., located close to Union Turnpike.
Contact Monica: 212-705-4000
Job Description:
General office responsibilities:
- Greet clients and visitors, as needed
- Streamline administrative processes, improve accuracy and efficiency to achieve organizational objectives
- Perform receptionist duties; including answer and screen phone calls, take messages and redirect calls to appropriate individuals
- Help organize and maintain office common areas
- Schedule appointments and arrange meetings
- Manage print and electronic filing systems
- Operate office equipment, such as fax machines, copiers, and ensure equipment is properly maintained and serviced, as well as arrange for repairs when equipment malfunctions
- Receive deliveries and keep inventory of office supplies/snacks and replenish items, as needed
- Regularly required to run errands, reach, bend or lift up to 20 pounds
- Act as the system administrator on the Pulse Mortgage CRM platform and perform end-user administration tasks, provide internal support and troubleshoot issues, as needed.
Qualifications:
- High school diploma or general education degree (GED) required
- 3-5 years of assistant or administrative experience, or thorough understanding of office management procedures
- Strong verbal and written communication skills
- Working knowledge of general office equipment
- Highly organized with strong attention to detail
- Proactive and able to multi-task in a fast-paced, demanding environment
- Tech-savvy and advanced computer skills. Proficient in MS Word, Teams, Excel, and Outlook
- Outstanding interpersonal skills – able to collaborate effectively with a diverse group of people and job functions
- Budget and project management skills
