Printing QuickBooks W-2 forms in QuickBooks is straightforward. In QuickBooks Online, go to Payroll → Filings → Annual Forms, choose the W-2 form, and select View or Print. You can print employee and employer copies directly. In QuickBooks Desktop, open Employees → Payroll Tax Forms & W-2s, select Process W-2s, review employee details, and choose the print option. Depending on your version, you may print on preprinted forms or plain paper.QuickBooks ProAdvisor helpsPrint QuickBooks W2 Forms in QB Online, which provides all of the crucial services for your business. Both QuickBooks versions make it easy to generate accurate W-2s for employees and ensure your business meets annual payroll tax reporting requirements.
- Set up Printing Preferences
- Go to Settings ⚙ > Payroll Settings.
- Select Edit for Form W-2 printing.
- Choose “I’ll print and mail W-2s to my employees” (use 3 or 4-part perforated paper).
- Printing Current Year W-2s
- Go to Taxes > Payroll Tax.
- Select the Filings tab, then Resources > W-2s.
- Select View on the W-2 (Copies B, C & 2) to open the PDF.
- Print from your PDF viewer.
- Printing with a Different Title (Reissued/Corrected)
- If reprinting because an employee lost their original, you must write “REISSUED STATEMENT” at the top.
- If the original was wrong, you must file a W-2c (Corrected W-2)
If you encounter any trouble, then contact our QuickBooks ProAdvisor toll-free: +1-844-405-0904.
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